Buying from people we like and trust makes a lot of sense. Sometimes we have no choice and will hold our nose and buy from people we don’t like. Buying anything from people we don’t trust is truly desperate. So when we flip the switch and we become the seller to the buyer, how can we pass the smell and desperation tests? How do you establish trust and likeability when you are on a virtual call with a new potential client? What do you do about those new buyers who won’t even turn on their camera during the call?

The best defense against buyer scepticism is to be professional. You will be well presented whether face to face or online. In the latter case, you will have a background that advertises your firm and hides the background of your home, because this reduces the distraction factor. You will use gestures which are in front of your body, so that your arms are not suddenly cut off by the fake background. You will be sitting up straight in your chair and looking straight at the lens on the computer camera, which you have cleverly arranged to be at eye level.

In a face to face meeting, we are communicating quite a lot through our body language, so we are going to be sending out messages of confidence, credibility and trustworthiness. We are going to be well dressed for all meetings regardless of the medium. That means put on your business battle dress, which means a jacket and tie for men in the online meeting as well, so that we are not looking too casual.

We are going to be precise and clear in our language, with no filler words like ums and ahs diluting the message and annoying the buyer. Online, the body language factor can be tricky, especially if we are showing any documents or slides on screen. In these cases, we are reduced to a tiny box on screen and so is the client. The lesson here is to not show too much information on screen such that the size of the faces is maximized, so that we can each read as much body language information as possible.

What about those Japanese clients who only turn on the sound? We are now at the equivalent of a phone call, except that they can see you and you cannot see them. We have a couple of choices. I don’t match them with turning my camera off to even out the stakes. I still want to exude credibility and the camera gives me more scope to do that, than the audio only.

We have to grab the opportunity of the sales call and we, not the buyer, have to run the meeting. Right from the start, I ask them to turn their camera on. This is difficult for our Japanese staff to do, because for them the buyer is God. If the omnipresent deity doesn’t want to reveal themselves to mere mortals, then what right has the lowly supplicant salesperson to demand that of God?

Nevertheless, we have to train them on how to do that. We need to say to the buyer, “Thank you for your time today for this meeting, I appreciate it given I am sure you are very busy. Over the last few years, I have done a lot of these meetings online and they always seem to be more productive for both sides, when we both turn the cameras on, so let’s both turn our cameras on today for this brief meeting”. Now what comes next is the key component. Shut up and do not say one word, no matter how much awkward painful silence ensues. Sit there and wait for them.

Isn’t this risky? In my view, if they won’t even come on camera, how successful do you imagine you are going to be selling them something? By definition they are not a buyer and you are better to go find someone who can turn their camera on and can buy. What happens if they say they prefer not to turn their camera on? Mentally reduce the prospects of a subsequent positive outcome to a substantial negative integer and carry on as best you can. A non-buyer is a non-buyer, online or in person but in sales you often have to grit your teeth and just plough on.

All very depressing isn’t it. To just to end on a real downer, let me relate a recent story from the sales trenches here in Tokyo. My salesguy cold calls a company here. The person answering the phone says, “we do not deal with people we are not already dealing with”. Being the supreme optimist from sunny Australia, I encourage him to go once more into the breach and call again at a different time. Potentially he might encounter a different person and hopefully receive a better reception. He did just that and he got exactly the same response from another member of staff, “we do not deal with people we are not already dealing with”. As we say here, “welcome to Japan!”.

Is selling telling or is it asking questions? Actually, it is both. The point though is to know what stories to tell, when to tell them and how to tell them. We uncover the opportunity through asking the buyer questions about what they need. Once we know what they need, we mentally scan our solution data base to find a match. This is when the stories become important, as we explain why our solution will work for them. What we don’t want is having to scrabble together stories on the spot and then make a dog’s breakfast of relating the details.

These stories have one purpose and that is to give credibility to our solution. The content should have elements of the context of the solution and evidence of where this has worked for others. Buyers may not be familiar with your company in detail, so the background of the company told in two to three minutes is a micro story we need ready to go. Longevity or fresh innovation are the two spectrums. Either we have stood the test of time and you can trust us or we have come up with something new, that will be a game changer and you need it.

Often though salespeople don’t know the detail of the company or even if they do, they have never spent any time weaving this into a brief narrative for the buyer. This requires practice to ensure the micro story is kept tight and packed with credibility. We cannot go on and on about our own company or the buyer will switch off with disinterest. They are only going to listen if the background of the company has some strong relevancy for them. This is why we have to craft that story specifically for them, before we talk to them

Our systems, products or services all need explanation about how they will help the buyer. Just leafing through the five kilo, tome like product catalogue is not enough. Pitch salespeople will do this. They will go through the catalogue hoping to snag some buyer interest by using this shotgun pitch approach. When I had my first sales job selling Encyclopedia Britannica door to door, that is what were taught to do. We all learned a canned twenty minute walk through the pages of the book, introducing all the cool features. Not recommended!

If we have asked the right questions, we know exactly which few pages in the catalogue to show or which sections of the flyers we need to introduce. This is where we want our micro story about how this solution was created, including legendary moments of daring do by the R&D team or genius manufacturing breakthroughs or whatever that sounds amazing and clearly differentiates us from the competitor rabble.

These have to be short, sharp and terrific. That means delivery practice. They have to be customized and then memorized for the best content and cadence for that particular buyer. There are often too many products in a catalogue though, so being able to remember all of them may be unrealistic. Over time however, there will be a smaller group most important to most buyers and so we can work on remembering the stories associated with these products or services.

We definitely need to include client stories there as well. Telling the buyer what the widget will do is not enough. What are the benefits the widget will bring to their business. How have other buyers applied the benefits of the widget and what were the results. Often salespeople never get beyond the widget features and yet we all know we don’t buy the features, we buy the benefits, but that doesn’t stop a lot of salespeople dwelling on the wrong thing.

The story needs to have included the location, season, characters involved, some drama around an issue the buyer needed to fix and the triumphant outcome resulting from our solution. We need the context placed in the perspective of the prospective buyer. What is the conversation going on in the mind of the buyer and how can we meet them there through our narration of our brief story.

Sales raconteurs were part of the furniture in the pre and postwar periods, prior to the modern switch to consultative selling. We have moved on from just telling amusing stories and jokes to entertain the buyer. We have also gone beyond pitching products. Contemporary selling skills means asking clients excellent questions. This is now a high tech, time poor world and the buyers are busy, busy people. Our stories are important because they grab the attention of those with short attention spans, by adding some colour to the solution explanation. Relevant, well delivered stories help us to deepen our engagement with the buyer. Today we all need to master the art of micro storytelling. Does your sales team have their micro stories ready to go?

Japanese salespeople really care about their clients. This is good, except when it isn’t and that is usually when they are prioritizing the client over the firm which employs them. Japan is a relationship driven, risk averse business culture, where longevity is appreciated. This often translates into the salespeople being captured by a type of “Stockholm Buyer Syndrome” where they identify with the interests of the buyer, over those of their boss. Going to bat for the client is admirable because the salesperson is their representative inside the organisation. It can create problems though, when perspectives become skewed.

Price rises, stock shortages, quality issues, staff allocations can create a divide in the priorities of the buyer and seller. Where does the typical Japanese salesperson plonk themselves down? Right in the buyer’s camp. They become advocates for the buyer’s interests over the firm’s interests and this can create tremendous friction inside the organisation.

As we know, in Japan the buyer is not a royal, an aristo or a King. The buyer is a deity, a God and that changes things up considerably. As the boss, you can hand out the orders but that doesn’t mean the salespeople are going to compromise their relationship with the buyer aka God, to keep you happy. They are thinking about their bonus or commission and the lifetime value of that client.

In that equation, the boss’s views and interests are mildly interesting, but not arresting. So boss orders are issued like confetti and then the Great Obfuscation commences. Delays, excuses, detours and ninja like silence start cropping up. The sales staff can always rely on the boss to get distracted and be so time poor that they never get around to following up at all, or at least for some considerable time. With multinational firms, with any luck, the boss will get transferred or fired and the coast will be clear again. Or the market shifts, or the currency moves and the whole point becomes moot. The salesperson rule is keep your helmet pulled down tight and low and dig a bit deeper into the foxhole, waiting for the boss order barrage to die down.

So as the boss, how do we navigate between ensuring the salespeople take brilliant care of the client, without sending the firm to the edge of bankruptcy? We have to become much better time managers, because that is the key to following up and keeping track of the change you have initiated. We need to keep a note somewhere of what was discussed, what was requested and then some milestones to check against for progress. It could be electronic reminders or something analog, it doesn’t matter, as long as it works for you, but do it.

Coaching is one of the victims of tech today. Tech is supposed to give us all more time. It hasn’t. Everyone is so busy, including the boss, that the time is not created for coaching sales staff. If we want the salesperson to go down there to the client and deliver some distasteful news, they may need some help on how to handle that interview. Imagine asking a Japanese salesperson who has spent an entire career agreeing to everything the client wants, to head over to the buyer’s office and tell them “no” or the new price has been increased to “x”.

They are just not trained for that and have no clue how to do it. This is where they need help and the busy, busy bee boss has to pony up the time for them to help have that difficult negotiation.

Depending on the situation, it may be time for the boss to go and speak with the client. Hierarchy is important in Japan and having the more senior person turn up, is a mark of respect which the buyer in Japan will appreciate. It won’t make them any happier about the bad news, but at least they feel their due was given. The salespeople will appreciate it too, because it allows them to keep their relationship with the buyer and heap all the blame on their mad dog, crazy, gaijin boss.

The answer is simple and complex at the same time - encourage a sharp client focus by the salespeople, but keep that tempered within the interests of the firm, by making your time available to follow up, coach or intervene.